We are witnessing the extremely rapid spread of the COVID-19 virus and one of the most interesting alternatives to reduce the speed of transmission of the virus has been the temporary adoption by companies of the concept of working from home - the so-called home office.
For this, having a computer, broadband internet or at least a cell phone is usually essential. Contacting clients, doing digital and computerized work really isn't that difficult - as long as you have the tools to do it.

Online meetings

Today, there are numerous highly functional tools for holding live audio and video meetings between two people or even entire teams, at any time. All you have to do is press a few buttons.
The best-known applications for this purpose are Zoom, Skype, Google Meeting, Discord and other less popular applications. They all work, as long as the team is synchronized.
At Zetta Brasil, we connect our team via Discord and we also use Zoom for more private meetings or meetings with external audiences.

File sharing

There are several ways of sharing files: Dropbox, Google Drive, OwnCloud, iCloud and others. We at Zetta Brasil use Google Drive most often. In addition, we also use our own server with the OwnCloud platform (a totally private and closed cloud).
In general, Google Drive has proven to be the best solution, especially for sharing files, documents and spreadsheets in general, both with people within your team and with those outside.

VOIP

Voip stands for "voice over ip" and is a technology that has been around for almost 20 years. It's the famous internet connection. WhatsApp and Telegram calls, for example, use this technology to complete calls. But an interesting detail is that there are both 100% virtual platforms and physical equipment that can be installed in your company so that calls from your phone line can be answered anywhere - and extensions can also be connected anywhere. All you need is a good quality internet connection.
Calls can normally be transferred between extensions, no matter where they are. This is usually done via small pieces of software installed on a computer, or via a smartphone. VOIP goes a little further than that, and can also be an alternative for reducing costs and call history, since the platforms usually already have features - such as call recording.

Messaging apps

These are already better known to Brazilians, and WhatsApp is the most famous and widely used. We really can solve a lot of things with just these tools. It's worth remembering that there are other very interesting platforms, especially Telegram, which has more features than WhatsApp itself. If you need large groups, or even to create a communication channel with your team just to receive content, Telegram is the best solution.
Organize your teams into groups and use messaging apps right now. It's a good way to avoid physical contact with people and share important information. We reiterate the care you should take not to spread and share fake news, as this could end up creating very serious consequences. When you share something, check the source and, if necessary, search the internet before believing what you've been sent.

Cloud management system

We at Zetta Brasil have a great advantage. We are pioneers in creating management systems entirely in the cloud, 100% via the internet.
With our software, our clients can work from anywhere in the world - all they need is the internet. Whether it's administrative, financial or accounting activities, among many others, they can be carried out entirely online.
In the midst of this kind of crisis, our management software is a great ally for our clients.

Additional information

If you or your company need any more tips or specific advice on how to implement the home office model, we're happy to help in this time of crisis and drastic changes to people's routines and lives.
Now we just have to hope that this crisis doesn't hit us so hard, and that the world gets rid of this situation that is affecting us all as soon as possible. In the meantime, we continue to take care of ourselves to prevent the spread of the virus.